Recommended Fees
PUBLIC NOTARIES ACT 1997, By authority of Section 12
Scale of Fees Recommended by the Society of Notaries of New South Wales Inc Effective 1 January 2024
| 1. | Affidavits, Affirmations, Declarations | Fee | Fee + GST |
| 1(a) | Identifying deponent, administering oath or affirmation or taking declaration and completing and executing document without preparation of a Notarial Certificate | $200.00 | $220.00 |
| 1(b) | Each additional deponent signing the same document at the same time | $90.00 | $99.00 |
| 1(c) | All additional matters and time (e.g. investigating jurisdictional issues) charged per hour or pro rata for part of an hour |
$650.00 | $715.00 |
| 2. | Notarial Certificate Verifying Copy Documents | ||
| 2(a) | Reviewing and comparing copy documents with original, preparing and completing Notarial Certificate verifying copy of one document (up to 5 pages) and binding Notarial Certificate to copy document | $250.00 | $275.00 |
| 2(b) | For each additional page of the same document (per page beyond 5 pages) | $15.00 | $16.50 |
| 2(c) | Preparing and completing Notarial Certificate verifying copy of official Australian Government document (e.g. Vaccination Certificate, Citizenship Certificate, Passport) and binding Notarial Certificate to copy document | $250.00 | $275.00 |
| 2(d) | If more than one document notarised or verified, charged per hour or pro rata part of an hour | $650.00 | $715.00 |
| 2(e) | For certifications which do not require a Notarial Certificate | $100.00 | $110.00 |
| 3. | Deeds and Other Unsworn Documents – for Individuals | ||
| 3(a) | Identifying signatory and witnessing and certifying execution or signing of a deed or other document with embedded Notary certification and where no notary certificate is needed (e.g. US land transaction documents), per document | $160.00 | $176.00 |
| 3(b) | Each additional person signing the same document at the same time | $90.00 | $99.00 |
| 3(c) | All additional matters and time involved (e.g. communication with registry in foreign jurisdiction), charged per hour or pro rata for part of an hour | $650.00 | $715.00 |
| 4. | Notarial Certificates – for Individuals | ||
| 4(a) | Preparing and completing Notarial Certificate verifying execution of document by one person including identifying person, preparing and completing Notarial Certificate and binding Notarial Certificate to relevant document | $275.00 | $302.50 |
| 4(b) | Verifying execution of Power of Attorney including identifying donor, preparing and completing Notarial Certificate as to execution of Power of Attorney and binding Notarial Certificate to Power of Attorney | $275.00 | $302.50 |
| 4(c) | Each additional person signing the same document at the same time | $90.00 | $99.00 |
| 5. | Deeds and Other Unsworn Documents – for Corporations | ||
| 5(a) | Identifying signatory, establishing authority of signatory to sign on behalf of corporation, and witnessing and certifying execution or signing of a deed or other document by authorised company representative | $200.00 | $220.00 |
| 5(b) | Each additional person signing the same document at the same time including identifying signatory and establishing authority of signatory to sign on behalf of corporation | $120.00 | $132.00 |
| 5(c) | All additional matters and time involved (e.g. communication with registry in foreign jurisdiction) charged per hour or pro rata for part of an hour | $650.00 | $715.00 |
| 6. | Notarial Certificates – for Corporations | ||
| 6(a) | Verifying identity and establishing authority of person to execute Power of Attorney on behalf of the corporation, preparing and completing Notarial Certificate as to execution of Power of Attorney, completing Notarial Certificate and binding Notarial Certificate to Power of Attorney | $320.00 | $352.00 |
| 6(b) | Verifying identity and establishing authority of person to execute other document on behalf of corporation, preparing and completing Notarial Certificate, verifying execution of document by one person, completing Notarial Certificate and binding Notarial Certificate to relevant document | $300.00 | $330.00 |
| 6(c) | Each additional person signing the same document on behalf of a corporation at the same time | $100.00 | $110.00 |
| 6(d) | Preparing and completing Notarial Certificate verifying copy of Corporation’s registration certificate or other ASIC record including downloading requisite ASIC documents (e.g. Change of Name) and binding Notarial Certificate to relevant documents | $400.00 | $440.00 |
| 6(e) | Preparing and completing Notarial Certificate of Company’s Good Standing with attachments including downloading requisite ASIC documents and conducting requisite searches, and binding Notarial Certificate to relevant documents | $500.00 | $550.00 |
| 6(f) | Preparing and completing Notarial Certificate verifying identity of up to two (2) company officer(s) and execution of document (e.g. minutes of directors’ or shareholders’ meeting) by company officer(s) with declaration and exhibit, completing Notarial Certificate and binding Notarial Certificate to the relevant document(s) | $400.00 | $440.00 |
| 6(g) | Verifying identity of each additional company officer at the same time and including details in Notarial Certificate | $100.00 | $110.00 |
| 6(h) | Verification and attachment of Resolution by board or members of Corporation to Notarial Certificate including establishing identity of corporation’s officer(s) or representative(s) providing same | $300.00 | $330.00 |
| 7. | Authentic or Public Form Documents | ||
| 7(a) | Completing Notarial Certificate in Authentic or Public Form prepared by Third Party including verifying identity of appearer and all incidental matters | $400.00 | $440.00 |
| 7(b) | Preparing and completing Notarial Certificate in Authentic or Public Form prepared by Notary including verifying identity of appearer and all incidental matters, charged per hour or pro rata for part of an hour | $650.00 | $715.00 |
| 8. | Other Documents | ||
| 8(a) | Preparing and completing exhibit note or annexure certificate | $90.00 | $99.00 |
| 8(b) | Completing exhibit note or annexure certificate prepared by another person | $60.00 | $66.00 |
| 8(c) | Other Documents (e.g. Trust Deeds, Intellectual Property Certificates) Preparing and completing bound Notarial Certificate not otherwise provided for, charged per hour or pro rata for part of an hour | $650.00 | $715.00 |
| 9. | Australian Academic Documents ** | ||
| 9 | Authenticating Australian testamur, academic document or record, including preparing and completing Notarial Certificate as to verification of academic record with relevant educational institution and certifying a copy of document and binding Notarial Certificate to relevant document | $275.00 | $302.50 |
| 10. | Apostilles and Authentications*** | ||
| 10 | Preparing and submitting application to DFAT for Apostille or Authentication, obtaining Apostille or Authentication and providing same to client or as directed (*DFAT fees in addition) | $190.00 | $209.00 |
| 11. | Consular / Embassy Legalisation | ||
| 11 | Submitting notarised and authenticated document to Consulate or Embassy, obtaining legalisation, providing same to client or as directed, charged per hour or pro rata for part of an hour | $650.00 | $715.00 |
| 12. | Miscellaneous | ||
| 12(a) | Initial consultation fee (for consult requiring preparation ) | $75.00 | $82.50 |
| 12(b) | Arranging express post of documents (e.g. to DFAT), tracking post and reporting to client (*express post charges in addition) | $35.00 | $38.00 |
| 12(c) | Arranging courier of documents overseas (e.g. to notary or lawyer in foreign jurisdiction), tracking delivery, reporting to client and advising of delivery (*courier fees are additional) | $75.00 | $82.50 |
| 12(d) | Arranging for NAATI translation of document into English from a foreign language or vice versa (up to 20 minutes) | $190.00 | $209.00 |
| 12(e) |
for Notary, as agreed or per hour or pro rata for part of an hour, for such matters as: – attendance away from office – drawing, engrossing and executing documents; and – other matters not otherwise provided for |
$650.00 | $715.00 |
| 12(f) | for Clerk, as agreed per hour or pro rata for part of an hour | $250.00 | $275.00 |
| 12(g) |
Photocopies and Facsimiles: – up to 15 pages, included in above fees – exceeding 15 pages, per page |
$4.00 | $4.40 |
* All out of pocket expenses (e.g. ASIC searches, postage and courier fees) are payable in addition.
** Verifying an Educational Document may involve additional work (e.g. contacting the educational institution to independently verify the document, or verifying using the My eQuals platform), for which an additional charge may be made
*** Special postages (e.g. Registered or Express Post) are also payable in addition.
Note: All other outlays and out-of-pocket expenses should be added to the above scales.
THE NOTARY SHOULD TAKE THE INDIVIDUAL CIRCUMSTANCES OF EACH ATTENDANCE INTO ACCOUNT (SUCH AS THE TIME INVOLVED AND THE WORK PERFORMED) WHEN APPLYING THE ABOVE RECOMMENDED FEE.
WHERE MULTIPLE OR COMPLEX DOCUMENTS ARE INVOLVED, IT MAY BE APPROPRIATE TO APPLY THE NOTARY’S HOURLY RATE.
These Recommended Fees:
i. set out the base fee and the GST inclusive fee; and
ii. reflect increases in professional office overheads and expenses during the past 24 months preceding the date stated above.